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Administrative Assistant, Hybrid - PT

Posted:August 5, 2022 (posted 53 days ago)View All Jobs
Location:Brookhaven, GA (US County)
Company:Peace of Mind Transitions, LLC
Brookhaven , GA 30319


Want to work for an organization devoted to helping senior adults and their families in a meaningful way? Hoping to find a workplace culture rooted in passion, compassion, respect, and empathy? Looking for a flexible part-time administrative support position in a caring environment? Want to split your time between working from home and the office? About Peace of Mind Transitions Kaye Ginsberg started Peace of Mind Transitions, a senior move management company, in 2016 when she coordinated her out of state mother’s move into an assisted living community. Kaye experienced all the decisions and stress involved in making a senior move and realized she could use her knowledge and experience to help others in the same situation. Peace of Mind Transitions is proud to: Manage local and interstate moves, specializing in helping older adults and their families. Offer full range services include downsizing & organizing, floor planning, packing, managing the move, unpacking and settling into the new home. Provide customized services & guidance on belongings to take and what to do with those left behind. Make moves a pleasant and stress-free experience because of our high-level service delivered with professionalism and compassion. Position Purpose This position reports directly to the owner, Kaye Ginsberg, and assists the team by performing established administrative processes and providing critical information and resources to the team, customers, and vendors in an orderly, timely, accurate, and accessible manner. Essential Duties and Responsibilities Administrative Manage timely processing of signed client service agreements and evaluations to include scanning, emailing, and uploading Maintain client and home visit marketing folders to ensure they are complete, current, and easily accessible Inventory and order office supplies, associate work shirts/name badges, cards, t-shirts, aprons, etc. Assemble and set up gift bags Assist with set-up of room with drinks and marketing materials Manage client thank you notes Help manage set up of new Project Management system Answer phones in back up capacity Bookkeeping Keep data current in project management system Produce invoices in timely manner Assist with running payroll every 2 weeks in back-up capacity This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.


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